Looking for CCPA, GDPR & CPRA Compliance & Privacy Management Software?

Without CCPA, GDPR & CPRA Compliance Privacy Management software, you often need an army of attorneys, compliance specialists, and technologists to understand and meet legal data privacy requirements in City. And you know the end game isn’t legal compliance…but rather, trusted relationships with your customers. Current options have the following problems…

  1. Many Use Spreadsheets…everywhere. You can’t manage collaborative compliance using dozens of manual spreadsheets. You don’t have status dashboards, compliance checklist or curated content—your approach is grossly inadequate.
  2. Poor Personal Data Inventory. Many organizations capture too little, or too much (and even illegal) employee or customer data, don’t know what they can do with it, what they can share, or how long they can keep it—resulting in regulatory fines, and reputation risk (over 37% suffered financial loss, 25% filed for bankruptcy).
  3. Don’t understand data privacy risk. Most groups don’t have a Data Protection Officer (DPO), or any in-house specialized analysis experience to identify the risk and create a mitigation plan for stakeholders and regulators.
  4. Incomplete, Missing or Contradictory Policies. Seldom is there a working set of privacy practices and centralized policies–so the organization in City cannot keep the promises they make to customers, employees and regulators.
  5. Need a JD or PhD to make sense of it all. Most alternatives are overly complicated, or made for specialized privacy lawyers. The average layman cannot figure it out (not without EXTENSIVE training).
  6. Price is Outrageous. And then there is the price—they must be awfully proud of their software!

The Big Question

So, how do you get out of spreadsheets, better understand what you need to capture (and avoid the hefty fines), create a working set of privacy practices, without needing a law degree in privacy, or hocking your first born to pay for it?

Perhaps you should consider…

Solution

Credibility

  • Used by well-respected organizations in City
  • One of the earliest data privacy pioneers since 2016
  • Leadership includes former Governance, Risk and Compliance executive for BP, VP and Sr. VP Motorola, GE, worked with Microsoft, Apple, Intel, HP, partner at Deloitte, and Sr. Executive at MasterCard

Best Solution

There are five main reasons to consider DataProtection DynamiX for CCPA, GDPR and CPRA compliance

  1. BEST Privacy Program Compliance Assessment
  2. Includes the BEST Data Mapping
  3. BEST Privacy Impact Assessment
  4. The BEST Policy Management
  5. EASIEST to Use (really!)

Plus, the Price Performance LEADER.

Best Solution

Let’s consider each of these reasons in detail:

1. BEST Privacy Program Compliance Assessment

DataProtection DynamiX gives you everything you meet CCPA, GDPR and CPRA data privacy compliance including business operations assessments, risk management, data subject rights and participation, information security, third party management, incident response including a personal breach, management and operational dashboards, plus unique checklists in plain English that give a more tailored, faster and enjoyable experience to make Privacy by Design (PbD) happen in your organization. Notable features include:

  • Prebuilt Compliance Checklists. Unlike alternative applications that use questionnaires (typically incomplete, inaccurate or missing), DataProtection DynamiX uses detailed checklists—allowing you to assess, improve, optimize and monitor your organization’s status and maturity in data protection by completing powerful simple compliance statements. You can designate a risk level, assign tasks and reminders and document the status of each compliance control statement.
  • Organizational Readiness and Change Management. Get your checklist focused on the people-side of privacy to guide your working sessions with team members, processors and other stakeholders so you can create enduring privacy practices throughout your company.
  • Compatible with every Framework. Futureproof your privacy program to meet current US State, Federal and global privacy laws and regulations (including CCPA, GDPR and CPRA) AND demonstrate sound data management practice. Everything you need without bloat and overwhelm.
  • Custom Checklists. You can create individual items or upload an entire framework from a spreadsheet, including notes and documents. Gives you the flexibility to tailor elements or upload frameworks that apply to your business.
  • Real-time status and Configurable Reporting and Dashboards. You can focus on individual compliance areas, choose the sections – Organization, Data Mapping, Governance, Stakeholders, Service Providers / Processors, Compliance and Data Sharing. Select Tasks, Status and Notes. Create PDF reports or download Excel spreadsheets.

2. BEST Data Mapping

Built to jump-start your personal and sensitive data mapping and inventory in minutes. Enter the information once and the platform populates and manages key aspects of privacy management automatically. Where applicable, in City, you are prompted to complete Legitimate Interest Assessments (LIA) and stores all artifacts of data mapping.

  • Data Subject and Business Process Orientation. Unlike alternatives that start with a data element, DataProtection DynamiX gives you the option to start with either the people or the business process when you create your data inventory.
  • Step by Step Workflow. Create your personal and sensitive personal information inventory by selecting items or creating your own. Understand whose information you hold, for what purpose, under which lawful basis and for what duration.
  • Visual Maps. Instantly see what data you hold, who you send it to and with whom you share it.
  • Auto Populated Privacy Notices and Records of Processing Activities (ROPA). Allows you to enter and update data and processors easily, all the while populating and publishing your personal data and lawful bases in public web notices and required activities for regulators.
  • Integrated With Impact Assessments and Processor / Service Provider Data Management. You enter data once and the platform serves up drop down menus in other modules where you can select the data and processes you need to analyze or for vendors you manage. Designed to save you time and aggravation.

3. BEST Privacy Impact Assessment in City

The platform provides you a direct, powerful approach to analyze risks to data privacy whenever you plan to implement a new or updated business process or system. Performing impact assessments helps meet CCPA, GDPR and CPRA compliance. You can assess privacy risk whether you are new to privacy management or a seasoned Data Protection Officer (DPO).

  • Step by Step Wizard. You get pre-defined screening and purpose questionnaires as the wizard walks you through justifying processing and documenting your individual rights and protections.
  • Project Board (Kanban). Have one screen that shows the status of every assessment in process and in terms of risk– from draft, review, editing, submitted to complete by displaying assessments as cards. Click on a card to open and work or download the entire assessment as a PDF from the card.
  • Automatic Population of Data Subjects and Processing. Eliminates duplicate entry and leverages the work you’ve already performed during data mapping. Select or create new data subject types and corresponding processing purposes via drop-down boxes. Saves you time and increases accuracy.
  • On the Fly Role Assignment. Add a new user within the module with ease. Allows you to get feedback from stakeholders and manage the approval process.
  • Comprehensive Risk Analysis and Recommendation. Use pre-built automation rules to analyze risks, record mitigation and easily run reports for stakeholders and regulators. Gives you clarity and confidence in protecting data rights and satisfying regulatory requirements.

4. BEST Policy Management

You get a focused set of data protection and privacy documents as a starting point, including public and employee privacy notices, employee training, transborder information flows, acceptable use, data classification and labeling and data handling and more. Covers the essential governance documents of security measures, privacy notices, internal, optional to manage your document library. And, no fluff.

  • Prebuilt Templates. Tailor pre-loaded governance policies to your company’s operations. You save time and leverage solid data management practices compiled from hundreds of organizations.
  • Curated Library. Contains essential privacy and data management policies and helpful guidance in creating and managing your program such as Working From Home, Best Practices, Acceptable Use, Data Breach Policy, Program Announcements and more. Tracks status and updates of each policy and procedure. Saves you time and demonstrates good faith compliance.
  • Acknowledgement Tracking Built In. Communicate policies and procedures to employees, contractors and other stakeholders and get “Read and Accepted” confirmations. Takes the hassle out of onboarding and annual updates.
  • Custom Documents. You can implement your entire governance documentation within the platform. Upload your own standards, policies, procedures, runbooks, etc. Eliminates headaches from trying to find the latest versions in your Cloud drive.

5. EASIEST to Use (really!) for CCPA, GDPR and CPRA Compliance

DataProtection DynamiX is designed for privacy management novices to seasoned pros to meet CCPA, GDPR and CPRA compliance requirements. The platform includes wizards and step by step guides allowing you to quickly configure and manage your organization’s data privacy across the business within a few hours. ­

  • Clean Design. Once you log in, you get a single page with numbered cards and helpful descriptions. You can choose to navigate by card, icon or menu. DataProtection DynamiX allows people from every business unit, including operations, legal, IT, marketing, sales and service to use the platform with ease. It is 100% web-based with nothing to install.
  • Step by Step Guidance. Within each module, the platform provides contextual guides to assist you in assessments, data mapping, service provider management, and data subject request handling.
  • Getting Started Wizard. Often, initial configuration of systems can take an inordinate amount of time and introduce dizzying complexity. DataProtection DynamiX includes an organization set up wizard to get you up and running within 15 minutes or less.
  • Everything you need in one place. You get context-based tools and tips along the way.

Plus, the Price Performance Leader

DataProtection DynamiX is the price performance leader. Powerful and affordable privacy management containing all the modules you require with no hidden costs.

  • Simple Pricing. Instead of relentless add-ons that increase the actual price, DataProtection DynamiX’ pricing is all-inclusive. All maintenance, updates and upgrades are included at no extra cost.
  • Lowest Entry Price. Many companies can’t afford to pay thousands of dollars up front for even a modest privacy management platform. Instead, DataProtection DynamiX begins as low as $3,500 per year.
  • Usage-Based Consent Management. DataProtection DynamiX is an optional pay-as-you-go consent management storage software—just as SaaS should be. Customers are billed monthly with no hidden fees. This model eliminates large, up-front capital expenditures and makes it affordable to implement immediately.
  • Flexible Pricing Model. DataProtection DynamiX uses a flexible pricing model allowing you to subscribe for an annual plan in one of three tiers, based on your organization’s total employees and platform users. There are no hidden “gotchas.”

What’s Holding You Back?

Now that you can see some of the advantages of DataProtection DynamiX, what’s holding you back? The following are common questions:

  • Why use checklists instead of questionnaires? Research and client experience show that doing brief interviews using compliance checklists gives you more accurate and complete data privacy practices. In contrast, when a company sends out automated questionnaires, they often come back with incomplete or wrong information and sometimes aren’t returned.
  • Can I demonstrate compliance with specific laws and regulations with DataProtection DynamiX? Yes. DataProtection DynamiX comes with a principle-based compliance framework pre-loaded that addresses key regulatory areas applicable to every organization. You can create and upload as many compliance checklists as you need, including CCPA/CPRA, PCI DSS, and the leading cybersecurity frameworks. If you expand into other geographic markets, such as the EU or UK, you can also use frameworks specific to those jurisdictions such as the GDPR.
  • Why use a platform from the EU? Because the EU has been at the forefront of treating privacy as a fundamental human right and has had decades of experience in data protection practice and regulations. US companies get a “leg up” in their data privacy compliance from the start by adopting advanced EU-based software.
  • Is DataProtection DynamiX cloud native and secure? Yes. DataProtection Dynamix is a cloud native app built on Amazon Web Services (AWS), the most popular and one of the most secure systems worldwide.

Your Life Before

You’ve heard about data privacy, but you aren’t good at it, and your customer data is scattered over multiple spreadsheets. You also realized you captured too much (can you spell I.L.L.E.G.A.L.?)—the regulatory fines will decimate you (and the new laws will make it worse). You don’t have a Data Protection Officer, or any in-house privacy experts, so you don’t know where to start. You’ve seen a few templates—but you don’t have a law degree so you can’t make sense of them. And the price… would even make a politician blush!

Life sucks

Your New Life

This time you got DataProtection DynamiX.

The wizards guided you through the privacy practices like ice. It conducted a deep privacy impact assessment, helped you remove all the sketchy, illegal data you’ve captured. You were able to setup perfect compliance, create a great internal privacy document (the privacy auditors will want to hire you)—no City fines for you! And it was as easy as the swing on the playground. Oh, and with all the money you saved… you snagged a big bonus (Hawaii here I come).

Life is good

What’s Next?

  • Contact Us for a quote
  • Call xxx-xxx-xxxx

 

Also available in the following cities: City 1, City 2, City 4, City 5